Dubbo Show Society Incorporated
ABN 51251076887
Conditions of Entry to Agricultural Showgrounds
Introduction
The General Conditions of Entry to Showgrounds apply to all patrons, spectators, and visitors entering the Showground during the Dubbo Show event. These conditions set out the terms of entry, including safety rules, prohibited items, and patron responsibilities to ensure a safe, enjoyable, and respectful experience for all. These Conditions of Entry to Showgrounds should be read in conjunction with the Code of Conduct, which outlines the expected behaviour of all individuals attending or participating in Agricultural Show events. Competitors, exhibitors, traders, and officials are also bound by the General Regulations, which cover participation, competitions, and trade-related requirements.
Document Hierarchy Clause
In the event of any inconsistency or conflict between the provisions of the Dubbo Show Society Inc. governance and operational documents, the following hierarchy shall apply in determining precedence:
1. Applicable legislation and statutory requirements;
2. The Constitution of the Dubbo Show Society Inc;
3. Any Special Regulations issued by this Dubbo Show Society Inc;
4. The General Regulations of the Dubbo Show Society Inc;
5. The Code of Conduct of the Dubbo Show Society Inc;
6. The Conditions of Entry to Showgrounds of the Dubbo Show Society Inc.
All documents should be read in conjunction with this hierarchy.
1. Conditions of Entry to Showgrounds
a. All patrons enter the Showground at their own risk.
b. The Show Society accepts no responsibility for personal injury, loss, or damage unless directly caused by its negligence.
c. Patrons and Volunteers must comply with all signage and directions from the Dubbo Show Society Inc.
d. Bag checks and security searches may occur in adherence with s4 of the Inclosed Lands Protection Act 1901 (NSW)
e. Certain areas are restricted, and unauthorised access is prohibited.
f. Patrons are responsible for the security of their personal belongings.
g. Dogs must be on a lead at all times, unless in competition
h. Search and ejection powers in adherence with s4 of the Inclosed Lands Protection Act 1901 (NSW).
2. Prohibited Items
a. Glass containers
b. Alcohol and illicit drugs
c. Weapons, fireworks, or flares
d. Drones, scooters, or bicycles (except mobility aids)
e. Large eskies or bags
f. All items listed on the ASA Prohibited Items List
3. Safety and Emergency Procedures
a. Patrons must follow all safety instructions and signage.
b. Emergency procedures and assembly areas are displayed throughout the venue.
c. Hazards and incidents must be reported to staff immediately.
4. Behaviour
a. Patrons must behave respectfully and in accordance with the Code of Conduct.
b. Offensive, dangerous, or disruptive behaviour may result in removal.
5. Photography & Media
a. By entering, patrons consent to being photographed or recorded for promotional purposes. If you do not wish to consent to being photographed, please notify the Show Office.
b. Commercial photography requires prior written approval from event organisers.
6. Smoking and Vaping
a. Adhere to Smoking and Vaping restrictions as per the Smoke-free Environment Act 2000 (NSW)
b. Smoking and vaping are confined to signed zones.
7. Liability
· The Dubbo Show Society Inc accepts no responsibility for personal injuries, loss or damage unless directly caused by its negligence in accordance with Competition and Consumer Act 2010 (Sch 2, s 139A)
Dubbo Show Society Incorporated
ABN 51251076887
Code of Conduct
Introduction
The Code of Conduct applies to everyone attending or participating in Dubbo Show events, including patrons, exhibitors, competitors, traders, officials, volunteers, staff, and contractors.
This Code outlines the behavioural expectations to ensure all events are safe, respectful, inclusive, and enjoyable for all. It compliments the Conditions of Entry for Showgrounds (for patrons and visitors) and the General Regulations (for exhibitors, competitors, and traders), providing a shared set of values and standards.
All individuals are responsible for understanding and following this Code, as well as any other relevant rules or policies that apply to their role at the event.
Document Hierarchy Clause
In the event of any inconsistency or conflict between the provisions of the Dubbo Show Society Inc. governance and operational documents, the following hierarchy shall apply in determining precedence:
1. Applicable legislation and statutory requirements.
2. The Constitution of the Dubbo Show Society Inc;
3. Any Special Regulations issued by the Dubbo Show Society Inc;
4. The General Regulations of the Dubbo Show Society Inc;
5. The Code of Conduct of the Dubbo Show Society Inc;
6. The Conditions of Entry to Showgrounds of the Dubbo Show Society Inc;
All documents should be read in conjunction with this hierarchy.
1. Expected Behaviour
All attendees, exhibitors, competitors, traders, officials, and volunteers must:
· Treat everyone with respect, fairness, and courtesy.
· Respect the welfare of animals.
· Follow safety instructions at all times.
· Act honestly, ethically and with integrity.
· Avoid bullying, harassment, discrimination, or offensive conduct.
· Ensure animal welfare practices are upheld
· Comply with all relevant rules and policies, including: Conditions of Entry for Showgrounds (patrons and visitors) and General Regulations (exhibitors, competitors, and traders)
2. Social Media Conduct
· Use social media responsibly. Platforms including Facebook, Instagram, X (formerly Twitter), TikTok, Snapchat, YouTube, LinkedIn, and online forums must not be used to harass, bully, or discredit the Dubbo Show Society Inc, its shows, participants, or officials.
· Prohibited content includes offensive, defamatory, misleading, or unauthorised use of images, including of minors. Respect privacy when posting photos/videos and ensure compliance with privacy guidelines when photographing children.
· Breaches of this clause may result in sanctions as outlined in Section 5.
3. Child Safety
· Everyone has a duty to protect children and vulnerable persons.
· Inappropriate behaviour towards children will be reported to the NSW Department of Communities and Justice and/or the NSW Police, in line with relevant legislation. Within the Dubbo Show Society Inc., any concerns must be reported to the Show Secretary or Show Committee President, who will escalate the matter through the appropriate channels.
4. Prohibited Conduct
· Bullying, harassment, or intimidation.
· Violence, abuse, or unsafe conduct.
· Theft, vandalism, or fraud.
· Being under the influence of drugs/alcohol while working, competing, or performing duties.
· Mistreatment or neglect of animals. · Breaches of General Regulations or Conditions of Entry for Showgrounds.
5. Complaints & Breaches
· Concerns to be raised with the Show Committee or officials in a timely manner.
· Formal complaints should follow the Show Guidelines and Complaints Policy (to be finalised).
Breaches may result in:
o Warnings (verbal or written)
o Removal from the Showground
o Suspension or bans from future events
o Referral to authorities where necessary
· Individuals subject to a potential sanction will be provided with written notice of the allegation and an opportunity to respond before a decision is made. The decision-maker will be the relevant Show Committee, Show Secretary, or Dubbo Show Society Inc. officer, as appropriate. Appeals may be made in writing to the AgShows NSW Executive Officer for review.
6. Acceptance
· All participants acknowledge they have read, understand, and agree to abide by this Code of Conduct.